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BYLAWS FOR
FRONTLINE NETWORK

1. Name and Registered Office

1.1 The name of the association is Frontline Network.

1.2 The registered office of the association is the Municipality of Copenhagen.

 

2. Purpose

2.1 The purpose of the association is to support veterans from the armed forces, police, fire services, civil emergency services, and similar professions, including through events and activities.

 

3. Membership

3.1 Membership is open to any natural person over the age of 18, as well as any company or other legal entity.

3.2 Membership is granted upon application to the board, which may approve or reject an application depending on whether the applicant is deemed suitable or unsuitable to participate in the association’s community. However, the founders of the association are considered members from the time of establishment without the need for an application to the board.

 

3.3 Rejection of an application for membership requires that the board considers the applicant unable to comply with the association’s statutes, values, code of conduct, or other rules, or that other objective reasons exist, provided that no discrimination occurs based on gender, race, skin colour, religion, political beliefs, sexual orientation, age, disability, or national, social, or ethnic origin.

 

3.4 Any rejection of an application for membership must be justified and communicated in writing and may be appealed by the applicant to the ordinary general assembly, where a vote on the membership will take place. An appeal must be submitted in writing and received by a board member within one month from the board’s notification of rejection; otherwise, the board’s decision shall be final. An appeal does not have suspensive effect.

 

3.5 Resignation from membership shall be made by notice to the board with one month’s notice to the end of a membership period.

 

3.6 The board may establish additional procedures regarding admission and resignation.

 

3.7 Membership requires payment of membership fees determined by the general assembly and may vary depending on membership type and affiliation with one or more departments or committees of the association. However, the founders of the association are exempt from membership fees from the establishment of the association until a general assembly determines the membership fee.

 

3.8 The board decides payment terms and collection methods and may at any time choose to treat non-payment as termination of membership.

 

3.9 Members must comply with the association’s statutes, values, code of conduct, and other rules and must not, through conduct, including previous conduct, or reputation, be considered by the board to be harmful to the association.

 

3.10 The board may exclude a member temporarily (suspension) or permanently (expulsion) if the member fails to fulfil their membership obligations, including under clause 3.9, but the member must be heard before a final decision is made.

 

3.11 Criminal convictions or disciplinary sanctions, charges or indictments relating to unlawful activities, or knowledge of such activities may, at the board’s discretion, always justify exclusion, whether concerning the member personally or elements of a group with which the member is associated.

 

3.12 Exclusion must be justified and communicated in writing and may be appealed by the member to the next general assembly, where a vote on the exclusion will take place. An appeal must be submitted in writing and received by a board member within one month from the board’s notification of exclusion; otherwise, the board’s decision shall be final. An appeal does not have suspensive effect.

 

4. General Assembly

4.1 The general assembly is the supreme authority of the association in all matters unless otherwise stated in these statutes.

4.2 The ordinary general assembly shall be held physically and/or virtually once a year before the end of June.

4.3 For the ordinary general assembly, the board shall convene all members with at least six weeks’ notice. The notice shall include a preliminary agenda, the audited annual accounts, and information that proposals from members must be received by the board no later than four weeks before the general assembly in order to be included in the final agenda. The board shall then distribute the final agenda no later than two weeks before the general assembly.

 

4.4 The agenda for an ordinary general assembly must include at least the following items:

  • Election of chairperson of the meeting

  • Report from the board

  • Presentation and approval of the annual accounts

  • Presentation and approval of budget and membership fees

  • Consideration of proposals submitted by members

  • Election of the board

  • Election of auditor, if applicable

  • Any other business

 

4.5 An extraordinary general assembly shall be held physically and/or virtually whenever the board so decides, or when one fifth of the association’s voting members request in writing that the board convene an extraordinary general assembly, specifying the matter to be considered.

 

4.6 For an extraordinary general assembly, the board shall convene all members with at least two weeks’ notice. However, the general assembly must be held no later than four weeks after the board receives a request from members pursuant to clause 4.5.

 

4.7 The agenda for an extraordinary general assembly must include at least the following items:

  • Election of chairperson of the meeting

  • Consideration of the matters giving rise to the assembly

  • Any other business

 

4.8 All members of the association and persons invited by the board may attend the general assembly.

4.9 Voting rights at the general assembly are granted to all members who have been members for at least six months and who are not in arrears with membership fees. Voting may only take place through personal attendance.

 

4.10 Decisions at the general assembly are made by simple majority unless otherwise provided in these statutes. Amendments to the statutes require at least two thirds of the votes cast in favour of the proposed amendment.

 

4.11 The general assembly constitutes a quorum when lawfully convened in accordance with the statutes, regardless of the number of members present.

 

4.12 The chairperson of the meeting, elected by the general assembly and who may not be a member of the board, shall conduct the meeting and decide matters relating to voting procedures, including the form of voting.

 

4.13 The board shall ensure that at least minutes of decisions are recorded from general assemblies and submitted to the chairperson of the meeting for approval.

 

5. The Board

5.1 The board is the daily management of the association and represents the association in all matters.

5.2 The board may also establish a set of values and/or a code of conduct for the association unless adopted by the general assembly.

 

5.3 The board consists of 5–7 members, one of whom is elected by the general assembly as chairperson for a term of two years.

 

5.4 Members eligible for election to the board are members with voting rights at the general assembly.

5.5 The board constitutes a quorum only when at least half of its members, including the chairperson, are present.

5.6 The board makes decisions by simple majority, and in the event of a tie, the chairperson has the casting vote.

 

5.7 If a board member loses eligibility under clause 5.4 during their term, the member must resign from the board.

5.8 The board shall hold meetings physically and/or virtually at a frequency deemed appropriate by the board.

5.9 The chairperson convenes board meetings with reasonable notice unless meeting dates have already been determined and ensures that at least minutes of decisions are recorded.

 

5.10 The board determines its own rules of procedure.

 

6. Departments and Committees

6.1 The board may, by written instruction, establish departments to manage ongoing activities and committees to handle time-limited tasks.

 

6.2 The board determines the management of a department and the composition of a committee, including whether members of the association shall have influence thereon, and the board decides within what framework the department management or committee may act, including whether they may dispose of association funds.

 

6.3 The board may at any time remove or replace the management of a department or members of a committee and may at any time dissolve a department or committee, in all cases with due regard to the activity or task handled by the department or committee and the members involved.

 

7. Authority to Bind the Association and Liability

7.1 The association is bound by the signature of the chairperson. However, transactions involving the purchase, sale, mortgaging, leasing, subleasing, or letting of real estate, as well as borrowing, require approval from the full board.

 

7.2 Members are not personally liable for the association’s debts or other obligations.

 

8. Accounts and Audit

8.1 The financial year of the association is the calendar year.

8.2 The board is responsible for preparing annual accounts, which must be submitted to the association’s auditor no later than 1 February following the financial year.

 

8.3 The board may appoint a person to handle the ongoing bookkeeping and accounting of the association.

8.4 The general assembly may appoint a member of the association who is not a board member, or an external person, as the association’s auditor.

 

8.5 The association’s auditor, if any, shall audit the annual accounts to ensure that income and expenses reflect reasonable dispositions and that the annual accounts are financially correct. The auditor shall provide the annual accounts with an endorsement of the audit result and return them to the board no later than 1 April following the financial year. The auditor shall at all times have access to inspect the association’s bookkeeping and assets.

 

8.6 The board shall distribute the annual accounts to members together with the notice convening the ordinary general assembly for presentation by the board and approval by the general assembly.

 

9. Dissolution

9.1 The association may only be dissolved by a decision of the general assembly, requiring that two thirds of the association’s voting members are present and that at least three quarters of the votes cast support the proposal for dissolution.

 

9.2 A decision to dissolve the association is conditional upon the same general assembly determining the charitable purposes to which the association’s remaining assets shall be donated.

 

9.3 The board is responsible for implementing the dissolution decision and, in this connection, ensuring that the association’s assets are realised, its obligations terminated, and its debts paid before any remaining assets are distributed in accordance with the general assembly’s decision pursuant to clause 9.2.

 

Adopted at the association’s ordinary general assembly on 1 February 2026.

 

As chairperson of the meeting:
Niels Jørn Friborg

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